As an organization Besses Boys’ Band needs to keep and process information about you for normal management purposes. The information we hold and process will be used for our management and administrative use only. We will keep and use it to enable us to run the band and manage our relationship with you effectively, lawfully and appropriately, during the running process, whilst you are playing for us and after you have left. This includes using information to enable us to comply with brass band associations, contests bodies, and brass bands England, to comply with any legal requirements, pursue the legitimate interests of the organization and protect our legal position in the event of legal proceedings. If you do not provide this data, we may be unable in some circumstances to comply with our obligations and we will tell you about the implications of that decision.
As an organization we (Besses Boys’ Band) will never sell, rent, lease or give away your information (name, address, email, etc.) to any third party. Nor will we send you unsolicited email
The sort of information we hold on members includes your instrument agreement, contact information, medical information and contest registry data.
The sort of information we hold on patrons and guests includes your name, home address, contact number, email address and gender.
Other forms of information may be held in correspondence with or about you, for example letters to you about events,
Contact and emergency contact details; and records relating to your playing history, such as player registration card documents, transfers etc.
Where necessary, we may keep information relating to your health, this information will be used in order to ensure we comply with our health and safety and safeguarding obligations and to ensure that we are informed of any medical conditions in the event of an emergency.
Where we are processing data based on your consent, you have the right to withdraw that consent at any time.
Other than as mentioned below, we will only disclose information about you to third parties if we are legally obliged to do so or where we need to submit your information to allow the organization to perform, for instance we may need to pass on certain information to brass bands England or other relevant banding associations.
We have in place safeguards which can be seen in our Safeguarding Policy to ensure the security of your data. A copy of the safeguards can be obtained from Besses Boys’ Bands (Safeguarding Officer) by emailing email@example.com.
Your personal data will be stored for a period of 12 Months after which we will request information is re submitted to the organization to ensure all information we store is up to date, accurate and correct.
If in the future we intend to process your personal data for a purpose other than that which it was collected we will provide you with information on that purpose and any other relevant information.
Under the General Data Protection Regulation (GDPR) and The Data Protection Act 2018 (DPA) you have a number of rights with regard to your personal data. You have the right to request from us access to and rectification or erasure of your personal data, the right to restrict processing, object to processing as well as in certain circumstances the right to data portability.
If you have provided consent for the processing of your data by completing this form you have the right (in certain circumstances) to withdraw that consent at any time which will not affect the lawfulness of the processing before your consent was withdrawn.
You have the right to lodge a complaint to the Information Commissioners’ Office if you believe that we have not complied with the requirements of the GDPR or DPA 18 with regard to your personal data.
Identity and contact details of controller and data protection officer 18. Besses Boys’ Band is the controller [and processor] of data for the purposes of the DPA 18 and GDPR.
If you have any concerns as to how your data is processed you can contact: Besses Boys’ Band Data Protection Offer at firstname.lastname@example.org